Should a New York move-out checklist be signed?
Yes. A signed move-in and matching signed move-out checklist is the single strongest evidence in a New York deposit dispute. The tenant's signature at move-in agreeing the unit was in good condition, combined with a signed move-out report documenting any changes, gives the landlord a clear documentary record. Without signatures, the tenant can argue the damage existed at move-in, and in a he-said-she-said dispute, courts often favor the tenant. Every room, appliance, floor, wall, and fixture should be noted with condition.
Source: New York evidentiary practice
This is an informational answer based on New York evidentiary practice as of early 2026. It is not legal advice. Housing law changes year to year and local ordinances (especially in rent-controlled or rent-stabilized cities) can override or add to state law. For contested cases, consult a New York-licensed attorney.