How long must a Pennsylvania landlord keep records of the security deposit?

Pennsylvania landlords should keep deposit-related records for at least the statute of limitations period for a deposit dispute, typically 4 to 6 years depending on the state. This includes the original deposit receipt, the itemized statement at move-out, any invoices supporting deductions, photographs of the unit at move-in and move-out, and the move-in inspection checklist. After the statutory deadline (30 days under 68 P.S. 250.512) for returning the deposit has passed, the records are the landlord's defense if the tenant later sues. Without records, the landlord typically loses any contested deduction. Cloud-stored, dated records are best practice. Up to 2x the deposit plus attorney fees if the landlord fails to return within 30 days without good cause, per 68 P.S. 250.512.

Source: 68 P.S. 250.512