How long must a New York landlord keep records of the security deposit?
New York landlords should keep deposit-related records for at least the statute of limitations period for a deposit dispute, typically 4 to 6 years depending on the state. This includes the original deposit receipt, the itemized statement at move-out, any invoices supporting deductions, photographs of the unit at move-in and move-out, and the move-in inspection checklist. After the statutory deadline (14 days under GOL 7-108(1-a)(e)) for returning the deposit has passed, the records are the landlord's defense if the tenant later sues. Without records, the landlord typically loses any contested deduction. Cloud-stored, dated records are best practice. Failure to provide the itemized statement within 14 days forfeits the landlord's right to retain any part of the deposit.
Source: GOL 7-108(1-a)(e)
This is an informational answer based on GOL 7-108(1-a)(e) as of early 2026. It is not legal advice. Housing law changes year to year and local ordinances (especially in rent-controlled or rent-stabilized cities) can override or add to state law. For contested cases, consult a New York-licensed attorney.